The Honor System for Records Management

 A recent newspaper article (Times or Post?) noted that enforcement of the Federal Records Act is entrusted to the honor system. What does that mean?

 When I joined ASCS it had a Records Management Branch in its Administrative Services Division. It had been strengthened as a result of Congressional scrutiny of the Billie Sol Estes scandal.  (The investigators found that ASCS didn't have a good system for filing correspondence and policy papers.) 

The focus of the branch's work was establishing and maintaining a system for filing correspondence, and prescribing a filing system for offices originating policy decisions. Once established the routine was almost self-executing.  New secretaries would be shown what to do: original and carbons, yellow is official record, green is addressee folder, etc.  In my view there wasn't any explanation of the rationale for the way it was designed.

The records management people in the agency were effectively outsiders, people who might show up occasionally, but without any day-to-day contact with the workers   If that was true for fellow employees of ASCS, it was doubly true for the people involved with records management at the departmental level, and quadruply true for the employees of the National Archives and Records Adminstration.

How might this translate to the Executive Office of the President? On the one hand there must be a greater consciousness of the importance of records, given the constant scrutiny by journalists and investigators and the looming historians.  On the other hand the office has a lot more going on than any agency.  On the third hand, at the end of an administration I imagine it's like when you decide to retire, you zero in on the future and care much less about the wrapping up. Finally, your boss couldn't care less about records. 

[Update: given the discovery of more documents in Biden's places and today's discovery of documents in Pence's place, I think my "third hand" is well supported. I suspect you'd find a few classified documents in possession of a lot of high, and not so high, officials.]